Improve workflows for conducting Assessments
Complyon’s automated processes transform how organisations conduct assessments
Assessments: the prerequisite for projects
No project can begin without an assessment. However, assessments can be complicated – requiring input from different people at different times, with many boxes to tick before the project can begin.
The Assessment module simplifies the assessment process, either when a new project is being started or third parties or systems need assessing. Through automatic processes, it sets up the necessary questions, gathers responses and inputs, and generates reports. Whether you need to complete DPIAs, TIAs, third country transfers, audit assessments for third parties, or anything else, a clear overview of running assessments is provided – along with easy access to the relevant documentation.
Automatically involve the relevant people
With just one click, tasks are assigned to relevant employees, relevant third-parties, and those responsible for third-parties. Email notifications inform stakeholders about tasks and due dates, ensuring the correct people are automatically contacted for every assessment.
All assessment tasks handled within the system
Complyon’s Assessment module takes control of all communication related to assessments – such as the the DPO’s DPIAs and other risk assessments.
By setting up the relevant tasks in Complyon’s platform, it’s easy to see the stage of completion of each task. The clear dashboard and intuitive user panel make it simple to understand which tasks have been completed and which are still due, making monitoring assessments a much easier process, as there is a clear overview of which assessments are running at any given time.
Default or tailor-made questionnaires
Within the platform, admins can create and send the assessment questionnaire to the relevant stakeholders. There are both default options and the opportunity for admins to create their own questionnaire tailored to their needs.
Admins can set up questionnaires that include the following features:
Tailor-made questions
Clearly explain what you need in wording that your employees will understand.
Attachments
Create an option for employees to include the relevant documents and links in the answer to the question.
Scope
Define who should be responsible for answering each question.
Tasks
Understand what is required and what action must be carried out.
Schedule
Set the date for which the project is due or the time for which it will run.
Repetition
Choose if it’s a one-time assessment or should be given automatically for a set interval of time.
Reports are auto-generated with up-to-date information
Once a questionnaire has been filled in, Complyon’s platform automatically generates a report containing all the relevant information from the assessment.
This report copies information from the system into a formatted document and includes company information, a brief introduction, the questions from the template, and an appendix of terms. Through this process, it’s simple to automatically create the report and documentation needed for assessments.
An easier way to control assessments
Large organisations often find that assessment information is lost or siloed. Complyon removes this difficulty by containing all the information and records of completion in one place.
Creating, assigning, and completing assessments occurs within one platform, with even the communication handled automatically. As a result, the assessment process is simple and quick, leaving time to focus on the important task of conducting the project.
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How it works
